Effective date: August 1, 2026
Last updated: August 1, 2026
Best Farm Deals respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains how Best Farm Deals collects, uses, stores and discloses personal information when you visit bestfarmdeals.com, create an account, post a listing, contact another user or otherwise use our services.
In this policy, “Best Farm Deals,” “we,” “us” and “our” refer to:
[Legal business name operating Best Farm Deals]
Email: info@bestfarmdeals.com
Mailing address: [Business mailing address]
1. Information We Collect
We may collect information that you provide directly to us, information generated through your use of the website and information received from service providers.
Account information
When you register or manage an account, we may collect:
- First name
- Last name
- Public display name
- Business or farm name
- Email address
- Phone number, when provided
- Password and account-security information
- Seller type
- Account preferences
Passwords are stored in a secured, encrypted or hashed form. We do not have access to your plain-text password.
Listing information
When you create or manage a listing, we may collect:
- Listing title and description
- Equipment make, model, year and condition
- Price
- City, province or approximate location
- Photographs and videos
- Stock numbers or serial-number information
- Delivery information
- Seller contact preferences
- Other information included in the listing
Information placed in a public listing may be visible to anyone visiting the website and may appear in search-engine results.
Do not include sensitive information such as banking details, government identification numbers or your complete residential address in a public listing.
Messages and inquiries
When users communicate through Best Farm Deals, we may collect:
- Message contents
- Sender and recipient information
- Listing connected to the conversation
- Date and time of communication
- Related reports or support requests
Messages may be stored to provide the messaging service, investigate misuse, respond to reports and maintain platform security.
Contact and support information
When you contact us, we may collect:
- Name
- Email address
- Phone number
- Reason for contacting us
- Message contents
- Listing links
- Screenshots or attachments
- Records of our response
Technical and usage information
When you use the website, our systems and service providers may automatically collect information such as:
- Internet Protocol address
- Browser type
- Device type
- Operating system
- Referring website
- Pages visited
- Search terms used
- Approximate location derived from an IP address
- Date and time of access
- Login activity
- Cookie identifiers
- Website errors and performance information
Canadian privacy guidance recognizes that IP addresses, browsing activity and similar online identifiers may constitute personal information when they can be connected to an identifiable person.
2. How We Use Personal Information
We may use personal information to:
- Create and administer accounts
- Allow users to post and manage listings
- Display public seller profiles and listings
- Connect buyers and sellers
- Deliver messages and email notifications
- Process contact and support requests
- Verify accounts and listings
- Review, approve or reject listings
- Detect spam, fraud and misuse
- Investigate reported users or listings
- Protect the security of the website
- Maintain backups and system records
- Improve website performance and usability
- Understand how visitors use the website
- Enforce our Terms of Use and Listing Rules
- Meet legal, regulatory and accounting obligations
- Send service-related communications
- Send marketing communications where permitted and with appropriate consent
We will not use personal information for a materially different purpose without obtaining additional consent where required.
3. Public Information
Certain information is intended to be public, including:
- Seller display name
- Business or farm name, when displayed
- Seller profile information
- Listing details
- Listing photographs
- Equipment location
- Public phone number, when the seller chooses to display it
- Reviews or ratings, if this feature is introduced
Public information may be:
- Viewed by website visitors
- Shared by other users
- Indexed by search engines
- Copied or captured by third parties
- Retained in search-engine caches after a listing is removed
Use care when deciding what information to publish.
Your email address should not normally be displayed publicly unless you intentionally include it in a public area.
4. Messages Between Users
Messages sent through Best Farm Deals are delivered to the intended user’s account.
We may send an email notification informing the recipient that a new message is available. Users are generally directed back to Best Farm Deals to read and respond.
We may access or review messages when reasonably necessary to:
- Investigate suspected fraud
- Respond to a user report
- Enforce marketplace rules
- Diagnose a technical issue
- Protect users or the public
- Comply with a legal requirement
Best Farm Deals does not guarantee that messages are private from the recipient. A recipient can copy, forward or disclose information contained in a message.
5. Cookies and Similar Technologies
Best Farm Deals and its service providers may use cookies and similar technologies to:
- Keep users signed in
- Remember account preferences
- Operate website security features
- Prevent spam and abuse
- Measure traffic and website performance
- Understand how visitors use the website
- Support analytics or advertising services
Some cookies are necessary for the website to function. Other cookies, including analytics or advertising cookies, may be optional.
Where required, users will be given information and choices about non-essential cookies. Canadian privacy guidance states that tracking purposes should be clearly disclosed and users should have a meaningful way to decline behavioural tracking where applicable.
You can also manage cookies through your browser settings. Disabling necessary cookies may affect login, messaging and other website functions.
6. Analytics
We may use analytics services, such as Google Analytics 4, to understand how visitors use the website.
These services may collect information such as:
- IP address
- Device and browser information
- Approximate location
- Pages viewed
- Time spent on pages
- Referral sources
- Interactions with website features
Before publishing this policy, confirm whether Google Analytics is active. Remove this section or revise it if a different analytics provider is used.
You should also identify the analytics provider in your cookie-consent tool and provide visitors with applicable choices.
7. Email Communications
We may send account and service-related emails, including:
- Account verification
- Password resets
- New-message notifications
- Listing submission confirmations
- Listing approval or rejection notices
- Listing expiry reminders
- Security notices
- Support responses
- Changes to important policies
These operational emails are necessary to administer the service.
We may separately send promotional emails, newsletters or dealer updates where permitted. Marketing messages will include an unsubscribe option where required.
Unsubscribing from promotional email does not prevent necessary account, security or transaction-related communications.
8. How We Share Information
We may share personal information with service providers that help us operate Best Farm Deals, such as:
- Website-hosting providers
- Email-delivery providers
- Security and spam-prevention providers
- Backup providers
- Analytics providers
- Form and messaging providers
- Technical-support providers
- Payment processors, if paid services are introduced
These providers may process information only as needed to provide their services, subject to their contractual and legal obligations.
We may also disclose information:
- With your consent
- To complete an action you request
- To investigate suspected fraud or unlawful activity
- To protect the rights, property or safety of Best Farm Deals, its users or others
- To comply with a court order, subpoena, warrant or applicable law
- In connection with a sale, merger, financing or transfer of the business
- To professional advisers such as lawyers, accountants or insurers
We do not sell personal information to third-party advertisers.
9. International Processing
Some service providers may store or process information outside Alberta or outside Canada.
When information is processed in another country, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies or government authorities under local law.
Before publishing this policy, confirm where the following services process data:
- Hostinger or your hosting provider
- Email provider
- Google Analytics
- Backup provider
- Security or CAPTCHA provider
- Contact-form provider
- Cloudflare, if used
10. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including to:
- Maintain active accounts and listings
- Provide messaging and support
- Prevent fraud and abuse
- Resolve disputes
- Meet legal and accounting requirements
- Enforce agreements
- Maintain appropriate business records
Retention periods may vary by category of information.
For example:
- Active account information may be retained while the account remains open.
- Listings may be retained for a period after deletion for security, fraud-prevention and recordkeeping purposes.
- Messages and support records may be retained to resolve disputes or investigate misuse.
- Backup copies may remain for a limited period until routinely overwritten.
- Information required by law may be retained for the legally required period.
We may anonymize information instead of deleting it where reasonably appropriate.
11. Security
We use reasonable administrative, technical and physical safeguards designed to protect personal information.
These may include:
- Encrypted website connections
- Password protection
- Access controls
- Security monitoring
- Spam and malware protection
- Software updates
- Backups
- Restricted administrative access
- Staff or contractor confidentiality obligations
No website, email system or method of electronic storage is completely secure. We cannot guarantee that unauthorized access, loss or misuse will never occur.
Users are responsible for:
- Choosing a strong password
- Protecting account credentials
- Signing out of shared devices
- Avoiding suspicious links
- Not sharing authentication codes
- Contacting us promptly if an account may be compromised
12. Privacy Breaches
If we become aware of a privacy or security breach, we will investigate and take reasonable steps to contain and address it.
Where required by applicable law, we may notify affected individuals and relevant privacy authorities.
Canadian privacy requirements can include breach-recordkeeping and notification obligations depending on the circumstances and level of risk.
13. Accessing or Correcting Your Information
You may request access to personal information we hold about you and ask us to correct information that is inaccurate or incomplete, subject to applicable legal exceptions.
You can update some information directly through:
My Account → Settings
For other requests, contact:
Email: info@bestfarmdeals.com
Subject: Privacy Request
Include:
- Your name
- Account email address
- A description of the information or correction requested
We may need to verify your identity before completing the request.
Alberta’s privacy regulator notes that individuals may make written requests to private-sector organizations for access to their personal information under Alberta’s Personal Information Protection Act.
14. Withdrawing Consent
You may withdraw consent to certain uses of personal information, subject to legal or contractual restrictions and reasonable notice.
Withdrawing consent may affect our ability to provide certain services. For example, an email address is required to operate an account and deliver password resets or message notifications.
To withdraw consent, contact:
15. Closing Your Account
You may request that your account be closed by contacting us.
Account closure may result in:
- Removal or deactivation of active listings
- Loss of access to messages
- Removal of public profile information
- Cancellation of account services
We may retain limited information after account closure where reasonably required for legal compliance, fraud prevention, dispute resolution, security or enforcement.
16. Children’s Privacy
Best Farm Deals is intended for adults who are legally able to enter into equipment transactions.
We do not knowingly collect personal information from children under the age of 13.
Individuals under the age of majority in their province or territory should use the website only with the involvement and permission of a parent or legal guardian.
If you believe a child has provided personal information without appropriate permission, contact us at:
17. Third-Party Websites
Listings or website content may contain links to third-party websites.
Best Farm Deals does not control the privacy practices, security or content of external websites. Review the privacy policy of any third-party service before providing personal information.
18. Changes to This Privacy Policy
We may update this Privacy Policy as the website, services or legal requirements change.
The revised policy will be posted on this page with an updated effective date.
Where changes are material, we may provide additional notice through the website or by email.
Continued use of Best Farm Deals after the effective date of an updated policy constitutes acceptance of the revised policy, where permitted by law.
19. Privacy Questions and Complaints
Questions, concerns or complaints about privacy may be directed to our Privacy Officer:
Privacy Officer: [Name or position]
Best Farm Deals
Email: info@bestfarmdeals.com
Mailing address: [Business mailing address]
Please include enough information for us to understand and respond to your concern.
We will review privacy complaints and respond within a reasonable period.
Important items to complete before publishing
Do not publish the policy unchanged. Confirm and fill in:
Whether information is shared with dealers or advertisers
The legal name of the company operating Best Farm Deals
Business mailing address
Privacy Officer name or position
Effective date
Hosting provider
Analytics tools
CAPTCHA or spam-protection service
Contact-form provider
Email provider
Cloudflare usage
Where data is hosted
Actual retention periods
Whether marketing emails are sent
Whether phone numbers are public
Whether payments will be processed